Faculty, Professional Staff, and Graduate Assistant Pay Dates
Paychecks are deposited on the first day of the following month. If the first falls on a weekend or a holiday, it will be paid the following day.
Classified Staff, Student, and Hourly Employee Pay Dates
For work performed from the 1st through 15th of the month, paychecks are deposited on the 25th of the month. For work performed from the 16th through last day of the month, paychecks are deposited on the 10th of the following month. If the 10th or 25th falls on a weekend or holiday, payday will be the day before.
Salaried employee pay is calculated using the employee’s compensation rate in Workday. Partial months will be paid by dividing the rate by the number of working days in current pay period and multiplying by the employee’s pay period rate to provide a daily rate of pay. Paid working days are considered to be Monday through Friday and include holidays.
Nevada Revised Statutes 21.020 and 70.040 require all employers, including the Nevada System of Higher Education, to execute legally served wage garnishments against an employee’s pay. When served, the Payroll Office will advise the employee of the garnishment to allow him the opportunity to resolve the matter prior to having the garnishment withheld. Effective 10/01/89, Chapter 31 was amended to allow 120 day continuing garnishments. Title 3 of Public Law 90-321 prohibits garnishment of more than twenty-five percent of the aggregate disposable earnings of an individual in any work week, or to that amount of the net weekly wage with exceeds 30 times the current federal minimum hourly wage, if this is a lesser amount that twenty-five percent of the aggregate disposable earnings. However, this restriction of the amount does not apply in the case of any order of any court for the support of any person; any order of any court of bankruptcy under Chapter 13 of the Bankruptcy Act; or any debt due for any state or federal tax. “Disposable earnings” means the part remaining after deduction of any amount required by law to be withheld (exemptions for NSHE employees are federal taxes and retirement contributions).
Requests for Hand Written Checks
With the exception of the University of Nevada, Reno, all requests from NSHE employees should be sent to their campus Human Resource Office.
Requests for special ‘hand written’ checks for the University of Nevada, Reno must be submitted and approved in writing by either the appropriate dean of vice president and then forwarded to the business and Finance Office. Upon approval by the Associate Vice President for Business and Finance, the Controller’s Office will contact the requesting department as to when the check will be available.
Stop Payments/Stale Dated Checks
Lost or stolen payroll checks: A stop payment must be completed and submitted to the Payroll Office. Once confirmation of the stop has been received from the bank, a replacement check will be issued. The original check will no longer be valid.
Stale dated checks: Checks not cashed within 180 days of issue should be mailed or delivered to the Payroll Office with a memo requesting reissue. Because the physical check is present, a stop payment is not necessary. Once confirmed by the bank, the Payroll Office or campus Controller’s Office will reissue and distribute a replacement check.
Fraudulent check: If a payee claims they did not endorse/cash a check, call the bank that cashed the check for an ‘Affidavit of Forged Endorsement; form Once the bank has determined the check was forged, our bank account is credited for the sum of the check, then a replacement check will be issue.
Retirement Plan Alternative (RPA)
Employee and Employer both contribute. Employee’s contribution is a pre-tax deduction. RPA is a defined contribution plan and you are 100% vested at day one. This is for faculty only.
Public Employees’ Retirement System of Nevada (PERS)
If you were a participant of PERS at any time in the past and did not withdraw from PERS you will be required to participate in PERS. PERS is a defined benefit Plan. There are two plans available to employees: FICA Alternative and Social Security (FICA).
FICA Alternative Retirement Plan (FICA-Alt)
Employee contribution is 7.5% on a pre-tax deduction and there is no employer contribution. FICA-Alt is the retirement plan for those employees who are not eligible to participate in either RPA or PERS.
Social Security (FICA)
The State of Nevada signed a 218 agreement with the Social Security Administration in 1954. Under this agreement the State of Nevada chose to opt out of FICA participation for their employees who qualify for a retirement plan. Employees who participate in any of the above mentioned retirement plans do not contribute to FICA. There is also no employer contribution to FICA. This means that while employed for the Nevada System of Higher Education (NSHE) you will not be gaining any FICA service credits from NSHE. In addition your FICA retirement amount received from Social Security could be affected by the retirement you receive from our retirement plans. This possible reduction is why you are required to sign the Federal form SSA-1945.
Newly hired employees of NSHE do participate in Medicare and will have a deduction taken with an employer match. You will receive Medicare service credit while employed for NSHE.
Non-resident aliens and students taking the minimum credit requirements are exempt from paying Medicare tax. Students not taking required credit load or who hold secondary non-student employment at NSHE are required to pay Medicare tax.