Requests for On Demand Checks
With the exception of the University of Nevada, Reno, all requests from NSHE employees should be sent to their campus Human Resource Office.
Requests for special ‘on demand’ checks for the University of Nevada, Reno must be submitted and approved in writing by either the appropriate dean of vice president and then forwarded to the business and Finance Office. Upon approval by the Associate Vice President for Business and Finance, the Controller’s Office will contact the requesting department as to when the check will be available.
Stop Payments/Stale Dated Checks
Lost or stolen payroll checks: A stop payment must be completed and submitted to the Payroll Office. Once confirmation of the stop has been received from the bank, a replacement check will be issued. The original check will no longer be valid.
Stale dated checks: Checks not cashed within 180 days of issue should be mailed or delivered to the Payroll Office with a memo requesting reissue. Because the physical check is present, a stop payment is not necessary. Once confirmed by the bank, the Payroll Office or campus Controller’s Office will reissue and distribute a replacement check.
Fraudulent check: If a payee claims they did not endorse/cash a check, call the bank that cashed the check for an ‘Affidavit of Forged Endorsement; form Once the bank has determined the check was forged, our bank account is credited for the sum of the check, then a replacement check will be issue.